How to Write a Follow-up Email After an Interview

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Job interviews are some of the most intense experiences that a person can go through. The less work experience we have the whole ordeal is more stressful and it is difficult to handle the whole situation properly. A lot of people are in the dark when it comes to what to do after the interview is over, and if there should be any additional communication coming from our side while we’re waiting for the other side to call back and let us know about the results of the meeting. Writing a follow-up email is a great way to stay in touch with the interviewer and even raise your chances to get the job!

Let’s see which situations could be a good opportunity to send a follow-up email to say “Thank you” and what would be the best way to create its content.

Send a “Thank you” Email after the Interview

After the interview is over there is a 24-hour window of opportunity for you to send a “Thank you” email, just to make sure your application gets an extra glance by the people in the company. It should be a short email, where you thank for the opportunity to introduce yourself and explain your enthusiasm regarding the job and certain aspects of the interview that you think would be interesting to put in the spotlight.

This type of follow-up email is also a good chance to let the interviewer know you are open for any additional questions.

There is a great way to see if your email is opened, by whom it was opened and when, so you would know if your follow-ups are being handled at all. HubSpot is a great tool to use in order to track your emails and schedule future emails so you don’t have to worry about remembering to send them at the right time.

Thank you email after interview sample:

Subject: Thank you for your time

Dear <name>,

Thank you for taking the time to speak with me about the <job, position>, it was a great opportunity to learn more about this position and its challenges. I’m very excited about the chance to work for <company name> and I’m especially interested in <mention what you think would be important to the interviewer>.

Please contact me if you have any additional questions or concerns.

Hope to hear from you soon,

<your name and contact info>

Check in After Getting NO Response

There are cases when you don’t get an update for a significant amount of time. This is a good moment to send a letter that shows your interest in the results of your past job interview. This should be a short email, stating only your interest in the job opportunity and offer for additional information if needed.

There are online services, such as MailShake that can help you write a professional follow-up email in case you think your writing skills are insufficient to create a compelling content.

Follow up email sample after no response:

Subject: Check in regarding the <job, position>

Dear <name>,

I’m checking in hoping that you are doing well. It’s been a while since our conversation about the <job, position> and I would like to remind you that I’m still interested in working for your company. If there is any additional information I could provide to assist your decision making process, please let me know.

Thank you,

<your name and contact info>

Updated portfolio

Additional work experience or recently acquired skill is something you want to share with the interviewer via follow-up email. In case you have obtained some new certificates or passed a course that would be beneficial to your work application you might improve your odds substantially.

This email should simply explain that you have a meaningful update that could be of significance to their decision-making process. Just in case to be sure that your email is mistake free you can use some proofreading tools like Grammarly or other.

Additional work experience email example:

Subject: <job, position> application update

Dear <name>,

I’m very excited about the chance to work for your company and the opportunity to grow in such a great professional environment. I would like to raise your attention with a recent update that includes my acquisition of <name certificate, work experience, etc> which I think would be valuable for the <job, position> that we discussed about during the interview. Attached is the copy of the certificate. Please feel free to contact me with any questions or concerns you may have.

Hope you are doing well and looking forward to hearing from you soon,

<your name and contact>

Summary

Although you might think that it takes too long to get a call and see if you got the job, sometimes patience is a virtue. However, follow-ups can’t do any harm, unless you send them too often or the content is not appropriate.

So take your time, consider what is the best time for you to get in touch with the interviewer and what you want to share with them. Hope this article will help you with your future job applications, break a leg!

About Eva Wislow

Eva Wislow is a career coach and HR manager at CareersBooster.com. She is focusing on helping people break down their limits, find a dream job and achieve career success. Eva maintains a strong interest in bringing the digital revolution into human resources. She finds her inspiration in writing and peace of mind through yoga.

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